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City Clerk/Court Clerk - Rhonda Valdez
Mission Statement
The Mission of the City Clerk’s Office is to provide quality support and assistance to the City Council and the citizens of Monte Vista. Our mission includes a courteous, service oriented team of professionals joining hands in partnership with the community and council. We are committed to innovative processes, information management, and continued preservation of the City’s history
Responsibilities of the City Clerk’s office include the following:
- City Council Recording Secretary
- Prepares City Council Agendas, records all City Council meetings, and the preparation and retention of official City Council minutes, ordinances, and resolutions
- Election Administration
- Coordinates with Rio Grande County Clerk’s office all city regular elections and special elections
- Verifies for sufficiency citizen initiated recalls, initiatives, and referendums as they are submitted to the City Clerk
- Records Manager
- Maintains the official files for the City and is the Records Manager
- Responsible for researching and providing copies of official actions of the City at the request of citizens and other city departments
- Municipal Code
- Maintains the City Code
- Updates City Code as Ordinances are approved
- Licensing
- Licenses and regulates holders of liquor, special event liquor or beer permits, contractor’s licenses, city sales tax licenses, and vendor registrations
- Public Notification
- Responsible for the timely publishing and, when required, posting of all legal notices in the City’s official newspaper, including first and second reading of ordinances.
- Municipal Court
- Responsible for Municipal Court clerical duties including all paperwork necessary in the recording and court preparation of each case, taking and transcribing court minutes, the handling of bond money collected by the Police Department, as well as contacting attorneys in regard to trial dates. Establishes and/or maintains filing systems, controls records, etc. requiring care and discretion pertaining to confidential data and information.
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