City Clerk

Mission Statement

The Mission of the City Clerk’s Office is to provide quality support and assistance to the City Council, and to the citizens of Monte Vista. This includes maintaining a courteous, service-oriented team of professionals that will join hands in partnership with the community and council. We are committed to innovative processes, delivering information management, and preserving the City’s history.
 


Responsibilities


City Council Recording Secretary

  • Prepares City Council agendas, records all City Council meetings, and the preparation and retention of official City Council minutes, ordinances, and resolutions

Election Administration


  • Coordinates with Rio Grande County Clerk’s office for all City regular elections and special elections
  • Verifies for sufficiency citizen initiated recalls, initiatives and referendums as they are submitted to the City Clerk

Records Manager


  • Maintains the official files for the City
  • Responsible for researching and providing copies of official actions of the City at the request of citizens and other City departments

Municipal Code


  • Maintains and updates the City code as ordinances are approved

Licensing


  • Licenses and regulates holders of liquor, special event liquor or beer permits, contractor’s licenses, City sales tax licenses and vendor registrations

Public Notification


  • Responsible for the timely publishing and, when required, posting of all legal notices in the City’s official newspaper, including first and second reading of ordinances

Municipal Court


  • Responsible for Municipal Court clerical duties including all paperwork necessary in the recording and court preparation of each case, taking and transcribing court minutes, the handling of bond money collected by the Police Department, as well as contacting attorneys in regard to trial dates